- 1178 Broadway, NY 10001
- 30 N Gould St Ste N, Sheridan, WY, 82801
- +1-(929)-621-6059
- info@medstates.com
- accounts@medstates.com
- www.medstates.com
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Looking for mental health billing services near me that actually understand behavioral health reimbursement? MedStates provides specialized billing support for therapists, psychologists, psychiatrists, ABA providers, and behavioral health clinics across the United States. Our nationwide team combines local payer knowledge with centralized billing expertise, helping practices get paid accurately and on time—no matter where they’re located. Whether you run a solo private practice, a growing group clinic, or a multi-state telehealth operation, our mental health billing solutions are built to feel local while scaling nationally.
Most billing companies treat mental health as an add-on. MedStates doesn’t. We’ve built a billing operation exclusively for behavioral health providers, which means our specialists understand:
Mental health carve-outs and non-covered services
Correct CPT usage (90791, 90834, 90837, 90853, 90833)
Telehealth modifiers (95, GT) and POS rules
Individual, group, and family therapy billing
Medicaid, Medicare, and state behavioral health programs
We don’t just submit claims—we prevent the issues that cause denials in the first place.
Solo Mental Health Providers
Licensed therapists, counselors, psychologists, and PMHNPs who need expert billing support without hiring in-house staff.
Group Practices & Psychiatry Clinics
Multi-provider clinics offering therapy, medication management, testing, or combined services. We also support practices searching for psychiatric billing services near me, including Medicare and commercial psychiatry billing with payer-specific documentation requirements.
Telehealth & Multi-State Practices
Virtual-only providers and behavioral health groups operating across multiple states with varying payer rules.
Unlike billing companies that hide behind vague reports or slow updates, we provide:
By choosing our services, you are never in the dark. No excuses. Just full control of your revenue.
We work with what you already use:
ICanNotes, SimplePractice. TheraNest. Availity, Waystar, TherapyNotes. Valant. OfficeAlly. Kareo. And more.
No new software to learn. No data migration headaches. Just a secure connection and go. Your clinical work stays where it belongs. We just turn your notes into revenue.
We assure that the information shared with us remains secure and protected at all times. The information received is only used for billing services.
Need help? You get a dedicated accounts manager, not a call center.
🏁 Ready to Stop Chasing Claims?
MedStates focuses exclusively on behavioral health reimbursement. For a complete overview of our approach, compliance standards, and payer workflows, visit our mental health billing services page.
Billing for mental health is not plug-and-play. We offer hands-on, specialty-specific services that keep your revenue flowing whether you are billing Medicaid, Medicare, commercial plans, or EAPs.
Before your patient even walks in the door, we:
Avoid unpaid sessions due to overlooked eligibility issues.
We scrub, format, and submit claims for:
97% clean claim rate across major payers.
We do not just post EOBs. We:
Know exactly what you owe — and what you got paid.
When payers stall, we fight back:
We average a 30% recovery rate on previously denied claims.
You will receive:
Visibility = control over your revenue.
Unlike many mental health billing companies near you that offer generic medical billing, MedStates focuses 100% on behavioral health reimbursement.
| Feature / Task | In-House Billing | Our Mental Health Billing |
|---|---|---|
| Mental Health Billing Expertise | General medical billing knowledge; often lacks mental health focus | 100% specialized in mental health billing – therapists, psychologists, telehealth |
| Claim Submission Speed | Often delayed due to workload or staffing gaps | Claims submitted within 24–48 hours, consistently |
| Claim Denial Management | Inconsistent follow-up; lacks formal appeals process | Proactive denial tracking, appeals drafted, denial trends analyzed |
| Revenue Loss Risk | High: due to coding errors, missed rejections, eligibility oversights | Low: rigorous QA, pre-claim audits, payer-specific rule tracking |
| Staff Burden | Billing falls on admin or provider, leading to burnout | We handle it all — you focus on care |
| Transparency | Limited or no reporting | Weekly and monthly reports on A/R, denials, collections |
| EHR/EMR Integration | Manual workarounds, duplicate entry | Seamless with systems like TherapyNotes, TheraNest, SimplePractice, Valant |
| Cost Efficiency | Salaries, benefits, software, training, PTO costs | Predictable, affordable billing fee with no overhead |
| Patient Support | Staff often uncomfortable explaining billing | We handle patient billing queries with clarity and empathy |
| Compliance & Security | Risk of HIPAA violations due to lack of training | Fully HIPAA-compliant workflows with secure data handling |
| Scalability | Growth requires hiring and training new staff | We scale with your practice — solo or group, in one state or many |
We bill mental health services across all major commercial payers, Medicare, Medicaid, and state behavioral health programs in all 50 states.
We understand payer-specific rules, documentation standards, and reimbursement policies—including state Medicaid programs like Medi-Cal and managed care plans nationwide.
🏛️
We are in-network billing experts for mental health services across all major private insurance carriers:
We handle:
🧾 We stay on top of evolving behavioral health coverage policies, CPT changes, and reimbursement updates.
🩺
Billing mental health services to public payers requires deep expertise in compliance and documentation.
We process claims for:
Our team knows how to:
📍 We understand mental health billing for Texas Medicaid, Florida AHCA, New York OMH, Illinois HFS, and other state-specific programs.
💼
Mental health clinics often deal with diverse payer arrangements. We are fluent in all of them.
We manage:
💡 Whether you are billing standard 90837 or handling an intensive outpatient claim, we optimize it for clean submission.
Our billing team has direct experience with behavioral health payer portals, EHR integrations, mental health carve-outs, and insurance verifications. Whether you’re billing Optum for 90834, Aetna for 90791, or navigating Medicaid plan nuances, we ensure compliance and maximized reimbursement.
If you’re tired of chasing claims, dealing with denials, or guessing payer rules, we are ready to help.
✅ What Happens When You Reach Out?
Let’s Improve Your Revenue, Compliance & Time Management
📬 Email: support@medstates.com
📞 Phone: +1-929-621-6059
📅 Schedule a Call: Book a free consultation
📍 Serving All 50 States
🧠 Let MedStates help your mental health practice grow.
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Gain expert insights into your Practice’s current performance and the ways to improve that further.
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