- 1178 Broadway, NY 10001
- +1-(929)-621-6059
- info@medstates.com
- www.medstates.com
© 2025, MedStates. All Rights Reserved.
Looking for a mental health billing service near me? MedStates provides specialized billing support for mental health providers, ABA therapists and behavioral health providers nationwide-with a localized support across the U.S. For a therapist in Ohio (OH), a psychiatry clinic in Illinois (IL), or a counseling practice in Georgia (GA), our billing agents understand the coding and billing of behavioral health using EHR/EMR. From applying accurate CPT codes to insurance pre-authorizations and denial management, we got you covered with our mental health billing company. With our HIPAA-compliant, cloud-based system and familiarity with local payers in states like NY, NJ, PA, WA, CO and more, we deliver reliable billing solutions that feel local regardless of wherever you practice.
Most billing companies treat mental health like an afterthought. MedStates don’t. Because we have built a team specifically for therapists and behavioral health providers. The mental health billing agents are responsible for:
We don’t just “file claims.” We have learned the reaons for claim rejections and how to fix them.
Mental health billing is not just about submitting claim forms, it is about getting you paid accurately and on time. We eliminate:
We proactively track payer rules and our quality assurance department ensures complete documentation before claim submission.
Whether you are a:
We provide customized billing solutions. We do not believe in one-size-fits-all. With MedStates, you will have a dedicated mental health billing specialist who understands your state rules, insurance mix, and service model.
Unlike billing companies that hide behind vague reports or slow updates, we provide:
By choosing MedStates, you are never in the dark. No excuses. Just full control of your revenue.
We work with what you already use:
ICanNotes, SimplePractice. TheraNest. Availity, Waystar, TherapyNotes. Valant. OfficeAlly. Kareo. And more.
No new software to learn. No data migration headaches. Just a secure connection and go. Your clinical work stays where it belongs. We just turn your notes into revenue.
We assure that the information shared with MedStates remains secure and protected at all times. The information received is only used for billing services.
Need help? You get a dedicated accounts manager, not a call center.
You did not become a provider to deal with insurance companies. Let MedStates handle that.
Billing for mental health is not plug-and-play. We offer hands-on, specialty-specific services that keep your revenue flowing whether you are billing Medicaid, Medicare, commercial plans, or EAPs.
Before your patient even walks in the door, we:
Avoid unpaid sessions due to overlooked eligibility issues.
We scrub, format, and submit claims for:
97% clean claim rate across major payers.
We do not just post EOBs. We:
Know exactly what you owe — and what you got paid.
When payers stall, we fight back:
We average a 30% recovery rate on previously denied claims.
Want us to handle your patient billing too? We:
Reduce patient confusion and improve collections — while staying therapeutic.
We work inside your existing system (SimplePractice, TherapyNotes, Valant, etc.), or securely extract session and charting data for billing.
No double-entry. No switching platforms. Just efficient, secure workflows.
You will receive:
Visibility = control over your revenue.
MedStates provides comprehensive mental health billing services tailored for ABA therapy practices, psychologists, and behavioral health clinics. From insurance verification and clean claim submission to denial resolution, payment posting, and revenue reporting, our team ensures timely revenue cycle management. Whether you run a telehealth therapy practice, an in-person group counseling clinic, or a solo private practice, we have scalable solutions to support your growth.
| Feature / Task | In-House Billing | MedStates Mental Health Billing |
|---|---|---|
| Mental Health Billing Expertise | General medical billing knowledge; often lacks mental health focus | 100% specialized in mental health billing – therapists, psychologists, telehealth |
| Claim Submission Speed | Often delayed due to workload or staffing gaps | Claims submitted within 24–48 hours, consistently |
| Claim Denial Management | Inconsistent follow-up; lacks formal appeals process | Proactive denial tracking, appeals drafted, denial trends analyzed |
| Revenue Loss Risk | High: due to coding errors, missed rejections, eligibility oversights | Low: rigorous QA, pre-claim audits, payer-specific rule tracking |
| Staff Burden | Billing falls on admin or provider, leading to burnout | We handle it all — you focus on care |
| Transparency | Limited or no reporting | Weekly and monthly reports on A/R, denials, collections |
| EHR/EMR Integration | Manual workarounds, duplicate entry | Seamless with systems like TherapyNotes, TheraNest, SimplePractice, Valant |
| Cost Efficiency | Salaries, benefits, software, training, PTO costs | Predictable, affordable billing fee with no overhead |
| Patient Support | Staff often uncomfortable explaining billing | MedStates handles patient billing queries with clarity and empathy |
| Compliance & Security | Risk of HIPAA violations due to lack of training | Fully HIPAA-compliant workflows with secure data handling |
| Scalability | Growth requires hiring and training new staff | We scale with your practice — solo or group, in one state or many |
Whether you are just launching a private practice or managing a multi-provider behavioral health clinic, MedStates offers billing solutions that flex with your needs. We specialize in supporting every level of mental health care delivery, from solo therapists to enterprise-level outpatient centers.
Are you operating an individual practice struggling to keep up with billing?
We work with:
Our services are ideal for solo providers who:
✅ You get a dedicated billing expert without hiring in-house staff.
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Running a group therapy or psychiatry clinic? We streamline your revenue cycle while you scale your care team. We serve:
We help you manage:
✅ We adapt our process to fit your size and practice model — not the other way around.
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Virtual providers face unique billing hurdles — different POS codes, state licensing laws, and payer telehealth policies.
We work with:
We ensure:
✅ You focus on care — we navigate the payer complexity.
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Expanding across state lines? We manage payer requirements, mental health carve-outs, and Medicaid plans in all 50 states.
We support:
We tailor:
✅ You stay compliant. We keep the cash flow moving.
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We also support:
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At MedStates, we proudly serve therapists, psychologists, psychiatrists, counselors, behavioral health groups, and telehealth providers. Whether you are providing care from a private office, over Zoom, or across multiple states, our team brings unmatched expertise in mental health billing, payer navigation, and insurance reimbursement. From CPT code 90791 to complex Medicaid rules, we manage your revenue cycle with accuracy and efficiently.
We work with all major insurance carriers, state Medicaid programs, and specialized behavioral health organizations.
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We are in-network billing experts for mental health services across all major private insurance carriers:
We handle:
🧾 We stay on top of evolving behavioral health coverage policies, CPT changes, and reimbursement updates.
🩺
Billing mental health services to public payers requires deep expertise in compliance and documentation.
We process claims for:
Our team knows how to:
📍 We understand mental health billing for Texas Medicaid, Florida AHCA, New York OMH, Illinois HFS, and other state-specific programs.
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Mental health clinics often deal with diverse payer arrangements. MedStates is fluent in all of them.
We manage:
💡 Whether you are billing standard 90837 or handling an intensive outpatient claim, we optimize it for clean submission.
Our billing team has direct experience with behavioral health payer portals, EHR integrations, mental health carve-outs, and insurance verifications. Whether you’re billing Optum for 90834, Aetna for 90791, or navigating Medicaid plan nuances, MedStates ensures compliance and maximized reimbursement.
MedStates is your dedicated billing partner. We take care of the complex, ever-changing world of mental health billing so you can focus on what matters most: treating your patients.
✅ What Happens When You Reach Out?
Let’s Improve Your Revenue, Compliance & Time Management
📬 Email: support@medstates.com
📞 Phone: +1-929-621-6059
📅 Schedule a Call: Book a free consultation
📍 Serving All 50 States
🧠 Let MedStates help your mental health practice grow.
© 2025, MedStates. All Rights Reserved.
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